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Here’s a simple example: Insert your signature (if needed). Check the settings under the Page options and if you are using a separate read layout, you'll need to Edit the Read Page too. Follow these steps to create Outlook email templates: Open Outlook. Outlook supports separate read and compose pages. Step 1: Click the Create New in the Quick Steps group under Home tab. Press the Ctrl + N keystroke combination to create a new blank message. Quick Guide: To Create an Outlook Template Launch Microsoft Outlook and click Inbox in the left pane. If you send email messages with some special text usually, you can create a template with the special text, and add it to the Quick Steps box. A template is a snippet of content that you can reuse on an as-needed basis rather than typing the same content over and over. Creating different read and compose pages Add shortcut to template in Ribbon by creating quick steps. In Outlook 2003 and older, you can also use the Tools | Forms | Design this form command in an opened item. In Outlook 2007 and older, you can open forms from the Tools | Forms menu, choosing Design a Form when in the main Outlook window. If you prefer, you choose Design a Form and browse for the form type you want to design. Any content already in the Outlook item will be carried over into the form. Once you have the Developer ribbon enabled, you can open a new Outlook item (of the type you want to design) then choose Developer ribbon, Design this form and the form opens in design mode. Video Tutorial: Enable the Developer Ribbon You can also open the Forms Designer as you would for all older versions: using Outlook's Tools, Forms menu. In Outlook 2007 you need to enable the Developer ribbon for Outlook items (mail, calendar, contact forms, etc) from the Office Icon, Editor options dialog.